Outsourcing Administrator

About the Company Waikato Hospital is a prominent regional hospital located in Hamilton, New Zealand. As a leading tertiary teaching hospital, we serve as the central hub for healthcare in the Midland area, which includes the Waikato, Bay of Plenty, Lakes, Tairawhiti, and Taranaki districts. With a capacity of around 722 inpatient beds and 22 operating theatres, we offer comprehensive services including radiology, laboratory, and pharmacy. Our affiliation with the University of Auckland, University of Waikato, and Wintec fosters a dynamic learning environment and provides access to valuable research opportunities. We are committed to the principles of Te Tiriti o Waitangi and aim to build a health system that serves all New Zealanders. About the Role We are seeking a part-time Outsourcing Administrator to join our team on a fixed-term basis for six months. In this role, you will play a vital part in supporting the surgical outsourcing programme by providing high-quality administrative services. Your responsibilities will include managing patient records efficiently and effectively, ensuring they are sent to private healthcare providers as needed. Key tasks will include: - Invoicing and reconciling patient information - Maintaining data records - Drafting, filing, and mailing correspondence for various department members - Tracking, filing, and processing invoices for outsourced medical services - Organizing patient notes for outsourced medical services About the Team Our team comprises five dedicated professionals who work collaboratively to support all aspects of planned care, with a significant focus on elective treatments at outsourced facilities. This includes data entry, updating patient information, communicating with booking clerks, and managing patient files and invoices. About Hamilton Hamilton is a vibrant city that lies alongside the picturesque Waikato River, offering a rich blend of nature and culture. The city is home to attractions such as the stunning Hamilton Gardens, featuring themed gardens from around the world, and the Waikato Museum, which showcases the region's history. Hamilton Zoo provides an opportunity to experience native wildlife, while the city boasts a lively dining scene with numerous cafes, restaurants, and bars. Hamilton is also a hub for sports and events, including rugby, cricket, and the renowned National Agricultural Fieldays and Balloons over Waikato festival. With its energetic atmosphere and proximity to outdoor adventures, Hamilton is an excellent place to live and work. About You We are looking for an administrator with the following attributes: - Proven experience with the Microsoft Office Suite, particularly Excel and Outlook - Previous administrative experience in a healthcare setting - A quick learner who can work effectively with a diverse range of administrative, clinical, and managerial staff - A team player who is willing to support and assist colleagues - Experience with iPM is an advantage Working at Health New Zealand At Health New Zealand | Te Whatu Ora, we are dedicated to providing exceptional healthcare services to the people of New Zealand. We value a diverse and inclusive workforce, as it helps us better understand and serve our community. We encourage applications from individuals from Māori, Pacific, disabled, and rainbow communities. How to Apply To apply for this position, please visit our Waikato Careers website or click 'Apply online.' All applications must be submitted through our online careers portal by 11:59 pm on 29 July 2025. If you have any questions regarding the role, please reach out to Monique Wilson at Monique.Wilson@TeWhatuOra.govt.nz. We will review applications as they are received and may proceed with the recruitment process before the closing date of this advertisement.