Contract Administrator

About the Company At Downer, we are dedicated to planning, creating, and sustaining essential services. As a leading provider of integrated services in Australia and New Zealand, we pride ourselves on building trusted relationships and leveraging world-class insights. Our collaborative approach allows us to work closely with our customers to design, build, and maintain assets, infrastructure, and facilities. About the Role We are seeking a skilled and proactive Contract Administrator to join our supportive team in Wellington. This position offers an excellent opportunity for individuals who thrive in a fast-paced environment, possess a keen attention to detail, and take pride in delivering high-quality administration and contract support. In this role, you will be instrumental in supporting the delivery of civil infrastructure projects and maintenance operations. Your responsibilities will include managing various administrative functions related to procurement, data entry, compliance, and contractor documentation. It will be your duty to ensure that our systems operate smoothly and that both our internal and external customers receive exceptional service. You will collaborate closely with project managers, supervisors, and the broader business support team to ensure we meet our commercial, safety, and regulatory commitments while continuously seeking ways to improve our processes. Key Responsibilities - Utilize Downer systems, including JD Edwards, MS SharePoint, RAMM, and others, to support administration, payroll tracking, and plant usage reporting. - Maintain contract work orders and assist with project claims, daily job records, and job cost tracking. - Support meeting organization, training coordination, document filing, and office supply procurement. - Ensure compliance with Zero Harm, health and safety reporting, and record-keeping requirements. - Coordinate subcontractor documentation and re-induction processes. - Assist the Operations Manager and the wider Wellington team with business unit meetings and internal communications. Requirements - Previous experience in an administrative or contract support role, preferably within the infrastructure or construction sector. - A confident, friendly, and adaptable communication style. - Strong attention to detail and the ability to meet deadlines. - Proficiency in Microsoft Office applications (Word, Excel, Outlook). - Familiarity with JD Edwards ERP or MS SharePoint is an advantage. - A current NZ driver's license is desirable but not essential. - A proactive and collaborative approach to problem-solving and continuous improvement. Benefits At Downer, we are committed to fostering an environment where our employees can succeed. We offer a range of benefits, including: - Free access to Marram health care benefits and discounted holiday homes. - Discounts for Samsung, PB Tech, gym memberships, and more. - A $500 bonus for current employees who refer a friend to Downer. - Progression and development programs, including our inspiring leaders' program for top performers. For more information on our benefits, please visit our website. Our Organisation If you would like to learn more about what it is like to work at Downer, please visit our People Site. How to Apply If this opportunity aligns with your skills and aspirations, please click "Apply Now" to submit your application. The reference number for this role is 721329. We are dedicated to maintaining a safe working environment for everyone. All successful applicants will be required to undergo a pre-employment drug test, medical examination, and a Ministry of Justice check prior to commencing employment. If you require assistance with this process, please feel free to reach out to our team.