Business Services Coordinator

About the Company Mott MacDonald NZ is a dynamic and innovative engineering, management, and development consultancy. We collaborate with high-profile clients throughout Aotearoa and are proud to be a wholly independent, employee-owned company with strong local leadership and autonomy. Our supportive and collaborative culture values equality and diversity, and we actively work to create an inclusive workplace. About the Role We are currently seeking a Business Services Coordinator to join our Digital Services team. In this role, you will support the APNA Chief Digital Officer, the APNA Digital Services Operations Lead, and the wider team in delivering digital projects for our clients. Your responsibilities will encompass project and budget management, proposal support, marketing communications, and coordination of team meetings and events. We are committed to your career and skills development and provide strategic direction to align our company goals with your personal aspirations. This newly created position offers an exciting opportunity for you to take ownership and make a meaningful impact. What You Would Do In this role, you will: - Communicate and collaborate effectively with key project experts to ensure timely and high-quality submissions. - Complete Business Management Systems reporting requirements for projects, including resourcing and invoicing plans in our project management tool. - Monitor and analyze project budgets and data, providing insights and recommendations to the wider digital team. - Assist in planning and executing work items and sprint planning for the Digital Services team. - Track project progress and maintain clear and consistent updates to stakeholders, identifying and addressing any issues or delays. - Provide project document control support as needed. - Coordinate the creation and publication of content related to projects and team activities across various platforms, including case studies and news articles. - Assist in day-to-day operations and support the digital team with administrative tasks. - Organize digital team events, such as meetings with international visitors and industry events. - Support the Auckland Business Services team with office administrative and event coordination tasks. At Mott MacDonald, we foster a supportive and collaborative culture. Your role will include these responsibilities and also support broader day-to-day administrative functions of the office. Requirements We would appreciate it if you could bring previous experience in project administration, supporting proposal development, and document formatting. Your attention to detail and strong communication skills will be key to your success in this role. Proficiency with the Microsoft Office suite of programs and established record-keeping skills would be valuable assets. Our Values, Culture, and Benefits We place equality, diversity, and inclusion at the core of our organization. We champion a diverse and inclusive workplace, striving to create spaces of belonging for all our colleagues. The company perks include: - Up to a 5% employer KiwiSaver contribution - Agile working arrangements - Competitive salary and group bonus incentive scheme - Life, personal accident, and salary continuance insurance - Options to purchase additional annual leave - Social events and company outings - Coaching and mentoring opportunities We are always looking for talented individuals who share our values to join our team and contribute to our culture. If you resonate with our mission, we encourage you to connect with us. Equality, Diversity, and Inclusion We are committed to promoting fair employment procedures and practices to ensure equal opportunities for everyone. We encourage individual expression in our workplace and strive to create an inclusive environment where all team members feel they can contribute. Agile Working At Mott MacDonald, we believe in the importance of flexibility. We empower you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We embrace agility, flexibility, and trust in our work environment.