Administration Officer - Tauranga

About the Company Join Ara Poutama Aotearoa - the Department of Corrections, where we work towards improving public safety and reducing re-offending. We are dedicated to addressing the overrepresentation of Māori in correctional facilities. As a values-driven organization, we operate under the principles of leadership, respect, spirituality, guardianship, and relationships, which guide our efforts to achieve the goals outlined in our Hokai Rangi strategy. We prioritize inclusion and diversity within our workforce and are committed to building a team that reflects the communities we serve. About the Role We are currently seeking an Administration Officer to support our team in Tauranga Community Corrections. In this full-time, permanent position, you will work Monday to Friday in a friendly and supportive environment. As an Administration Officer, you will play a crucial role in the efficient and effective operation of our office, providing essential administration services that support our work with individuals serving community sentences. Your responsibilities will include: - Performing reception duties such as answering phones, taking messages, greeting visitors, and coordinating meetings, along with general administration tasks. - Liaising with external organizations and services that we partner with. - Preparing court documents and managing filing. - Purchasing materials and handling stocktaking. - Maintaining accurate records and ensuring that correspondence, reports, and other documentation adhere to departmental timelines and standards. - Supporting the leadership team with various administrative tasks. - Contributing to site health and safety initiatives. You will have the opportunity to interact with vulnerable individuals from the community when they arrive at our office, so comfort in a people-facing role is essential. About You We are looking for candidates who have a genuine interest in our mission and are motivated to support others in a team setting. The ideal candidate will possess the following skills and experience: - Strong background in office administration. - Proficiency in computer software and database systems, particularly Microsoft Office Suite (Word, Outlook, Excel), with a capacity to learn new systems quickly. - Excellent communication, teamwork, and interpersonal skills. - Strong organizational abilities, adaptability, and the capacity to manage multiple tasks while meeting deadlines. - Experience in developing and maintaining positive working relationships with a diverse range of individuals. - Resilience in navigating challenging situations within dynamic environments, along with a pragmatic approach to problem-solving. - Alignment with our departmental values that shape our work practices. - While not essential, previous experience in the Government sector or a similar environment involving legislation and policies is desirable. - A Full New Zealand Driver Licence is required for this role. Applicants must be New Zealand citizens, New Zealand Resident Permit holders, Australian citizens, or Australian residents with a current Resident Return Visa. Benefits The salary for this position ranges from $58,367 to $62,084 per annum. The final appointment and remuneration will reflect the skills and experience of the successful candidate. Application Process To submit your application and view the position description, please click the apply link. All applications must be submitted through our careers site to ensure transparency; applications received via email will not be considered. When applying, please include a tailored CV and a cover letter that outlines your motivation for joining our department, highlighting relevant skills and experiences that align with our work. Applications close on Sunday, 17th February 2025. If you have any questions or would like to learn more about a career with us, please contact careers@corrections.govt.nz or visit our careers page at careers.corrections.govt.nz.