Roaming Administrator

About the Company At Harcourts Grenadier, we are a leading real estate agency known for our commitment to excellence and a customer-first approach. We pride ourselves on maintaining a dynamic and supportive work environment across our 12 high-performing offices. We are currently looking for a proactive and detail-oriented individual to join our team as a Roaming Office Administrator. About the Role As a Roaming Office Administrator, you will play a critical role in ensuring our offices operate smoothly. This part-time position, approximately 25 hours per week, offers the flexibility to work full-time hours when needed, especially to cover for Office Administrators or Personal Assistants who are on leave. Your responsibilities will include providing essential administrative and operational support to various departments, including our corporate team and Commercial division. We are looking for someone who thrives in dynamic environments and has a passion for delivering first-class support. You will have the opportunity to work closely with different teams, helping to maintain our high standards of service. Requirements To be successful in this role, you should possess the following qualifications and skills: - Proven experience in an administration or office support role. - Real estate industry experience is highly desirable, particularly familiarity with platforms like Vault or Property Suite. - Experience with marketing tools such as Canva is a significant advantage, as you will assist agents in creating promotional materials. - Exceptional attention to detail and strong time management skills. - Proficiency in the Microsoft Office Suite. - Excellent written and verbal communication abilities. - A tech-savvy mindset with the capability to adapt quickly to new systems. - A team-oriented approach with a proactive, can-do attitude. - A professional presentation coupled with a warm and approachable demeanor. Key Responsibilities In this role, your key responsibilities will include: - Providing reception duties and serving as the first point of contact for clients when covering front desks. - Offering administrative support to consultants and management across various offices. - Acting as a Personal Assistant for real estate consultants during their absences. - Updating and maintaining data in our internal CRM system (Vault). - Processing sales documentation with accuracy and efficiency. - Managing vendor marketing funds and invoicing. - Assisting with the onboarding and induction of new team members. - Creating flyers, brochures, and other marketing collateral using Canva. - Supporting wider operations and administrative teams with day-to-day office tasks. Benefits We offer a competitive salary that aligns with your experience and skill set. If you are ready to be the behind-the-scenes superstar of Christchurch real estate, we encourage you to apply. Join our team, where your adaptability, initiative, and administrative expertise will be genuinely valued.