Relief Support Co Ordinator

About the Company Hawke's Bay Fallen Soldier's Hospital is part of Health New Zealand | Te Whatu Ora, an organization committed to upholding the principles of Te Tiriti o Waitangi. We aim to build a health system that serves the diverse needs of all New Zealanders. About the Role We are currently seeking a Relief Support Co-Ordinator to join our Secretarial Services team on a fixed-term, full-time basis (80 hours per fortnight). In this role, you will provide professional, efficient, and timely secretarial and administrative support across our health services. Your responsibilities will include managing documentation, coordinating referrals, assisting with records management, and providing support to both patients and staff in a dynamic hospital environment. This position is ideal for someone who thrives in a fast-paced setting and is motivated to support clinical teams in delivering excellent care. You will collaborate closely with the Secretarial Services Manager and General Managers across various departments, playing a crucial role in service delivery and continuity. Attention to detail and the ability to handle confidential information sensitively are essential. Proficiency in Microsoft Office is a requirement for this role. About the Team/Service/Location Our Secretarial Services team is integral to the smooth and efficient operation of our hospital. By joining us at Hawke's Bay Fallen Soldier's Hospital, you will be part of a supportive and collaborative environment where person-centred care is delivered with excellence and compassion. Hawke's Bay offers a remarkable work-life balance, with access to sun, beaches, outdoor adventures, excellent schools, nearby mountains and skiing, wonderful dining options, stunning wineries, and vibrant cities. For more information on living and working in Hawke's Bay, please visit our website. About You As a Relief Support Co-Ordinator, you will bring: - A minimum of 3 years of experience in a similar administrative or secretarial role - Proficiency in Microsoft Office and data entry systems - Strong organizational skills, attention to detail, and the ability to multitask - Excellent interpersonal skills, with the ability to effectively communicate with a diverse range of individuals - A commitment to the principles of Te Tiriti o Waitangi and equitable health outcomes - Experience in the health sector, with knowledge of ECA or Winscribe being advantageous - Experience in scheduling and arranging meetings, including preparing agendas, taking minutes, and following up on action items Working at Health New Zealand At Health New Zealand | Te Whatu Ora, we are dedicated to providing excellent healthcare for all New Zealanders. We embrace a diverse and inclusive workforce, which allows us to better understand and serve our community. We encourage applications from our Māori, Pacific, disabled, and rainbow communities. How to Apply To review the position profile, please visit our website. To apply, click on 'apply now.' All applications must be submitted through our online careers portal. If you have any questions about the role, please contact Sharon Hutton via email at Sharon.Hutton@hbdhb.govt.nz. Please note that we will review applications as they are received and may proceed with the recruitment process prior to the closing date of this advertisement.