Programme Coordinator Scholarships

About the Company At Kāpuhipuhi - Wellington Uni-Professional Ltd, we are dedicated to delivering high-quality educational programmes. We pride ourselves on creating a supportive environment that fosters a first-class experience for our learners. Our values guide our work, emphasizing respect, care, and collaboration as we strive to make a positive impact in our community. About the Role We are currently expanding our Scholarships team and are seeking a full-time, permanent Programme Coordinator - Scholarships. This role is essential in supporting the delivery of programmes under the Manaaki New Zealand Scholarship Programme, particularly focusing on the Thematic Short Term Training Scholarships (TSTTS) portfolio and the New Zealand English Language Training for Officials (NZELTO) programme. Key Responsibilities In this role, you will provide high-quality administrative and coordination support to ensure the successful delivery of our scholarship programmes. Your responsibilities will include: - Developing and maintaining processes to facilitate the operation and delivery of scholarship programmes. - Maintaining programme and scholar information within the application management system. - Using mail merge to create scholarship letters, certificates, and other necessary documentation. - Arranging travel, accommodation, and insurance for scholars. - Engaging with scholars and key stakeholders to provide relevant information and address queries. - Preparing orientation packs and assisting with pre-departure briefings as needed. - Managing event and classroom logistics, including room bookings, catering, and equipment setup. - Handling financial tasks such as invoice processing, stipend payments, and reimbursements. Requirements We are looking for a candidate who possesses some or all of the following qualifications, experience, and skills: - Proven experience in providing high-quality administration and coordination support, with the ability to effectively prioritize competing tasks. - Demonstrated experience in a client-facing role. - Strong communication skills, both within the organization and with external stakeholders or clients. - A high level of technical proficiency in Microsoft Office products, particularly Word, Excel, and PowerPoint, including experience with mail merges. - Familiarity with WordPress, InDesign, and Photoshop, or similar tools, is desirable. - Experience in event or project management and public speaking would be beneficial. - Previous experience in the education sector, especially in a tertiary environment, is preferred. - Availability to work evenings and weekends, as well as travel if necessary. Benefits We offer a supportive and inclusive work environment where collaboration is key. This role provides an opportunity to make a significant contribution to our scholarship programmes, helping shape the experiences of our scholars. For additional information, including salary details, please visit the following link: https://tinyurl.com/33td7kw7 Close Date for Vacancy The deadline for applications is Monday, 7 July 2025. Contact Details for Vacancy If you have any questions regarding this role, please reach out to Gary Ward at gary.ward@wellingtonuni-professional.nz. About Our University Te Herenga Waka - Victoria University of Wellington is recognized for its outstanding research and exceptional teaching. Our campus is located in Te Whanganui-a-Tara Wellington, the vibrant centre of Aotearoa New Zealand. We welcome individuals from diverse backgrounds and aim to create a thriving academic community. To apply, please follow the application process by entering your contact details, responding to pre-screening questions, and attaching your resume, cover letter, and any supporting documents. Reference: 1007959