Senior Administrator / Management Assistant

Senior Administrator/Management Assistant About the Company We are a dynamic organization dedicated to delivering exceptional service and fostering growth within our team. Our commitment to excellence drives our success, and we are currently seeking a Senior Administrator/Management Assistant to join our collaborative workplace. About the Role In this full-time position, which requires up to 45 hours of work per week from Monday to Friday, you will play a crucial role in our operations. The ideal candidate will possess outstanding customer service skills, strong organizational capabilities, and a genuine enthusiasm for contributing to our business success. Previous administration experience or a relevant tertiary qualification is essential for this senior role. As a Senior Administrator, your daily responsibilities may include: - Providing support to our Admin Manager and Scheduling Manager. - Collaborating with the office team to ensure efficient job management from initial client contact through to invoice payment. - Overseeing accounts payable, including processing purchase orders and reconciling payments. - Managing accounts receivable, which includes creating, verifying, and processing client invoices and payments. - Liaising with clients and contractors to deliver exceptional customer service and keep clients informed about job progress. - Utilizing the MS Office suite and job management software AroFlo for managing client jobs, planning workloads for trade staff, and performing accounting tasks using Xero. What We’re Looking For We are seeking a candidate who demonstrates the following attributes: - A positive attitude and a sense of humor. - Strong organizational skills and meticulous attention to detail. - Confidence in handling administrative tasks and delivering customer service. - Experience with Xero or similar accounting software. - A willingness to learn and support other administrative roles within the business. - Adaptability in a dynamic work environment. - Familiarity with government legislation regarding HR management and Health and Safety regulations is an advantage. Candidate Attributes We value individuals who are: - Self-Motivated: Proactive and capable of working independently. - Team-Oriented: Committed to teamwork and fostering positive interactions. - Resilient: Able to navigate challenges with a calm and positive demeanor. - Entrepreneurial: Keen to identify opportunities for growth. - Ethical: Committed to maintaining integrity and confidentiality in business practices. Why Join Us? Joining our team means more than just securing a job; it is an opportunity to be part of a supportive and collaborative environment. We value your contributions and encourage innovation and professional growth. Apply Today! If you are enthusiastic about taking on a rewarding role and possess the skills outlined, we would love to hear from you. To apply, please copy and paste the following link into your browser to upload your CV and cover letter: https://app.citationhr.com/app/portals/applicant/apply?aid=4fc71e49-640a-48e3-bb73-d6f6f3d8eb77