Office Administrator

About the Company At Rock Solid Civil Northland, we pride ourselves on being a locally owned and operated business that offers exceptional civil construction and concrete solutions. Our commitment to excellence is at the core of our operations, and we strive to deliver innovative solutions that reflect our passion for Northland. We aim to create work that stands the test of time and fosters a family-like culture within our team. About the Role We are seeking a dedicated Office Administrator to join our hardworking and close-knit team. In this role, you will be more than just an administrator; you will be a vital part of our operations, contributing to a culture that values initiative, trust, and reliability. The position is full-time, with hours from 8 AM to 4:30 PM, Monday through Friday. We offer a competitive salary in the range of $60,000 to $80,000 per year, depending on experience, along with KiwiSaver, standard annual leave, and a workplace where your contributions truly matter. This role provides a fantastic opportunity for someone looking to advance their career while making a significant impact in a well-established and growing business in Whangārei. Key Duties Your responsibilities will include: - Developing, organizing, and maintaining both physical and digital filing systems - Ordering office supplies and ensuring adequate stock levels - Scheduling jobs, meetings, and appointments while maintaining calendars - Ensuring compliance with company policies, procedures, and regulations - Implementing and improving office procedures to increase efficiency - Assisting with the onboarding and training of new staff - Performing general administrative tasks, including preparing quotes and invoicing - Liaising with and supporting contractors and clients to ensure the smooth performance of jobs (travel may be required, and a valid driver's license is necessary) - Ensuring all motor vehicles are up to date and booking all services, WOFs, and COFs - Leading weekly team meetings Requirements To be successful in this role, you will need to demonstrate: - Advanced proficiency in Microsoft Word, Excel, Outlook, and MS Teams - Strong data entry skills with a keen attention to detail - Excellent written and verbal communication skills - The ability to work both independently and as part of a team - Effective time management skills - Prior experience in a similar administrative role is preferred - A proactive approach to problem-solving alongside strong organizational skills - Great interpersonal skills, with the ability to multitask and prioritize effectively - An energetic and positive attitude, willing to assist wherever needed - A full driver's license Benefits We offer a stable and rewarding work environment where your efforts make a difference. Joining our team means being part of a culture that values collaboration and growth. You will have the opportunity to develop your skills and advance your career while contributing to the success of Rock Solid Civil Northland. Ready to join us? Please apply now with your updated CV and cover letter. To learn more about our company, visit our website at rocksolidcivil.nz. Please quote reference number 12284 when applying.