Executive Assistant to CEO

About the Company At Solomon Group, we are a unique, values-driven organization dedicated to education, employment, and providing second chances. Our commitment to making a meaningful impact in the community is at the core of everything we do. We operate in various sectors, including NZ Welding & Trades and Tree House, with a focus on supporting individuals in their journey towards growth and change. About the Role We are seeking a capable and compassionate Executive Assistant to support our CEO. This diverse role encompasses HR, event coordination, communications, and office management, all aimed at ensuring smooth operations and fostering connections within our team. If you are someone who takes pride in your work, enjoys facilitating progress, and possesses a warm demeanor, this position could be an excellent match for you. In this role, you will be responsible for: - Assisting the CEO with light diary and travel management - Managing expenses and invoices - Coordinating meeting agendas, taking minutes, and following up on actions from Senior Leadership Team and Managers' meetings - Writing and producing internal newsletters to keep our multi-site team engaged - Supporting HR processes, including onboarding, contracts, role advertisements, applicant screening, and interview scheduling (with HR support provided) - Maintaining a functional and welcoming office environment in collaboration with our Maintenance Lead - Preparing PowerPoint presentations - Organizing catering for team events and social functions - Coordinating the Staff of the Month process, from promotion to certificates and celebrations - Managing stationery orders for the Manurewa site - Overseeing company vehicle records and usage Requirements We are looking for candidates who meet the following criteria: - Proven experience as an Executive Assistant - A warm, patient, and professional communicator - An individual who understands the bigger picture and takes initiative - Strong attention to detail and a proactive approach to completing tasks - Excellent written and verbal communication skills, including presentation capabilities - Proficiency in Office 365 - Experience in administration, HR coordination, or internal communications is beneficial; however, we prioritize attitude and aptitude - A genuine passion for helping others and making a positive difference - A clean Police Check Benefits By joining Solomon Group, you will be part of a team that values empathy, excellence, and community. We provide real opportunities for personal and professional growth. You will play a crucial role in supporting our CEO in leading with focus and will take pride in being the steady hand behind the scenes. If you are interested in this opportunity, please apply now with your updated CV and cover letter. Please Quote Reference Number 12034.