Administration Support Officer - Hawkes Bay Region

Administration Support Officer About the Company At Ara Poutama Aotearoa, we are dedicated to enhancing the wellbeing and safety of individuals, families, and communities across New Zealand. As a values-driven organization, we emphasize leadership, respect, spirituality, guardianship, and relationships in our work. We are currently looking for talented individuals who share our commitment to fostering an inclusive and vibrant workplace. About the Role We are seeking an Administration Support Officer to join our small, close-knit team. This full-time position is fixed-term for 12 months, Monday to Friday, and offers a dynamic and varied work environment. In this essential role, you will be responsible for the efficient receipt and distribution of goods at the Hawkes Bay Regional Prison, ensuring that all deliveries adhere to established prison rules and procedures. You will engage in daily physical deliveries across the site, providing an excellent opportunity to stay active while contributing to our operations. Your responsibilities will encompass a wide range of tasks, including: - Management of Prisoner Trust Accounts, including setup and receipting - Accounts payable processes such as reconciliations, receiving goods, and maintaining inventory - General administrative duties including telephone support, processing incoming mail (including prisoner mail), courier management, copying, and filing - Payroll support, including collecting timesheets and assisting managers with leave and overtime information - Financial support involving general ledger reconciliations, receipting of goods, purchasing, and preparing financial reports Requirements To succeed in this role, we are looking for candidates who possess the following skills and attributes: - Proficiency in Microsoft Office, particularly Excel - Strong written and verbal communication skills - Excellent time management abilities and attention to detail - Capability to maintain a high level of confidentiality - Experience working effectively both in a team and independently - Willingness to undertake a variety of administrative tasks - Good physical fitness to handle unloading of pallets and delivering items across the site - A full New Zealand driver's license If you enjoy a diverse range of tasks, appreciate the opportunity to be active in your role, and have experience in accounts and general office administration, we encourage you to apply. Please note that applicants must have the legal right to work in New Zealand. Due to Immigration New Zealand requirements, we are unable to support visa applications for this role. Benefits The salary range for this position, effective from July 1, 2025, is $64,717 to $68,434 per annum, depending on skills and experience. We celebrate diversity and welcome applications from individuals with disabilities, neurodiverse backgrounds, and from all cultures, faiths, and communities. We are committed to making our recruitment process fair and inclusive and encourage applicants to discuss any reasonable accommodation needs. Apply Now To view the full job description, please click 'apply,' which will direct you to our careers site. To apply, submit a tailored CV and a cover letter that outlines your motivation for joining our department and highlights your relevant skills and experience. It is essential to demonstrate alignment with our organizational values. Applications close on Thursday, June 19, 2025. All applications must be submitted through our careers site to ensure transparency. Applications sent via email will not be considered. For more information about a career with us, please visit our careers website.