Used Vehicle Administrator - Albany Toyota

About the Company As a family-owned, award-winning dealership with over 30 years of automotive excellence, Albany Toyota proudly represents New Zealand's largest automotive brand. With a team of over 100 employees across multiple locations, we foster a supportive and collaborative workplace. Our core values of professionalism, integrity, and long-term career development guide everything we do. We are also deeply committed to our community, sustainability, and the future of mobility. About the Role We are currently seeking a highly organized and detail-oriented Administrator to join our dynamic Used Vehicle Sales Team in a permanent, full-time position (Monday to Friday). This role is crucial to the smooth operation of our Used Vehicle department at both our Albany and Warkworth dealerships. You will support our sales and management teams by ensuring that all Used Vehicle stock, deals, and invoicing are processed accurately and efficiently. This position is ideal for someone who enjoys working with systems, numbers, and processes, thrives on keeping operations running smoothly, and is confident in managing multiple priorities. Key Responsibilities - Stocking in all Used Vehicles from a variety of sources. - Completing administrative tasks to ensure vehicles are ready for sale. - Processing general invoices and raising purchase orders. - Profiling and closing Used Vehicle and wholesale deals, ensuring all costs, trade-ins, and warranties are correctly processed. - Carrying out daily administrative tasks, reporting, and filing. - Assisting with general queries, stock transfers, and corrections as needed. - Completing month-end reporting, reconciliations, and TNZ reporting. About You - Proven experience in an administrative role, preferably in the automotive industry. - Strong attention to detail and excellent organizational skills. - Ability to prioritize daily tasks while meeting deadlines. - Strong communication skills with a proactive, team-focused attitude. - A genuine interest in being part of a motivated and supportive team. What We Offer - A full-time, permanent position in a well-established, supportive dealership. - Ongoing training and support to help you grow. - Staff discounts and recognition for long service. - A friendly, inclusive team that is committed to your success. - A fantastic opportunity to build your career with a well-respected and leading brand. This is an excellent opportunity to join a well-established dealership where your contributions truly matter. If you are detail-oriented, thrive in an administrative role, and have a passion for the automotive industry, we encourage you to apply now with your CV and cover letter, explaining why you would be a great fit for our team. Please note that we will begin reviewing applicants from January 7th due to the holiday period. Additionally, only applicants with valid and current work visas, New Zealand citizenship, or New Zealand permanent residency should apply.