Office Manager

About the Company We are a dynamic and professional organization looking to enhance our team with a dedicated Receptionist / Office Manager. Our workplace thrives on collaboration and efficiency, and we are eager to find someone who can contribute positively to our environment. About the Role We are currently seeking a friendly, organized, and proactive individual to join us in a temporary position with the potential to transition into a permanent role. This position is perfect for someone who is ready to make an immediate impact in our busy office. In this front-line role, you will serve as the first point of contact for visitors and callers, while also providing essential administrative support to various teams within the organization. You will manage a diverse range of tasks, from overseeing the front desk to coordinating events, travel bookings, and health and safety documentation. Each day will bring new challenges and opportunities. What You'll Be Doing - Managing reception duties, including answering phones, greeting visitors, and ensuring the front-of-house area is tidy and professional. - Supporting day-to-day office operations, which includes handling mail, managing supplies, and coordinating meeting rooms. - Organizing travel arrangements, accommodations, catering, and events, both internal and external. - Taking minutes during meetings and preparing documentation for internal use. - Maintaining databases, registers, and company documentation. - Assisting with the onboarding process for new team members and managing uniform orders. - Supporting health and safety administration, including training bookings, personal protective equipment, and audit preparation. - Coordinating with contractors for building maintenance and office services. What We're Looking For - Previous experience in a receptionist, office administrator, or coordinator role is essential. - Excellent communication and interpersonal skills. - A self-starter with strong organizational skills and keen attention to detail. - Proficiency in minute-taking and the ability to multitask effectively. - Experience in event coordination is a significant advantage. - Proficient in Microsoft Office (Word, PowerPoint) and capable of quickly learning new systems. - Ability to work independently and take initiative in a fast-paced environment. Benefits - Immediate start available. - A varied, hands-on role with genuine responsibility. - A supportive team environment. - A great opportunity to transition into a permanent position. - Valuable experience across administration, events, health and safety, and operations. How to Apply If you are interested in this opportunity, please click "apply now" or send your CV and cover letter to Stacey.w@stellarrecruitment.co.nz. We look forward to hearing from you.