Wanted: Superstar to support a Senior Leader

About the Company Te Herenga Waka - Victoria University of Wellington is a prestigious global university known for its commitment to high-quality research and exceptional teaching. Located in the vibrant city of Wellington, our campus serves as the creative, scientific, and political heart of Aotearoa New Zealand. We pride ourselves on attracting diverse talent from around the world, fostering a rich environment for our students and staff alike. About the Role We are currently seeking a motivated and highly organized executive support specialist to join the Office of the Tumu Whakauru - Deputy Vice-Chancellor, Students. This is a full-time, permanent position based on our Kelburn campus. In this pivotal role, you will provide essential administrative and executive support to the Tumu Whakauru and their team, ensuring the smooth operation of the office. Your responsibilities will include: - Providing high-level executive and administrative support to the DVC(S) and their team. - Managing calendars, travel arrangements, and meeting logistics. - Assisting with recruitment, HR processes, and necessary documentation. - Building and maintaining SharePoint pages for effective information management. - Coordinating projects within the DVC(S) portfolio. - Developing and maintaining positive relationships across the university community. Requirements We are looking for a proactive problem-solver with exceptional communication skills and the ability to manage multiple priorities effectively. You should be adept at time management, able to balance deadlines while delivering outstanding service. If you thrive under pressure and enjoy engaging with a diverse range of stakeholders, this position will be a great fit for you. Key qualifications include: - Proven experience in a key support or advisory role within a large or complex organization. - Exceptional organizational skills with the ability to manage multiple tasks efficiently. - Experience in notetaking, financial administration, SharePoint site creation, and project coordination. - Strong capability to handle an unpredictable workload while maintaining professionalism. - Advanced proficiency in Microsoft Office and other administrative tools. - Excellent relationship management and communication skills, allowing you to engage effectively with a wide range of individuals, including academic staff, students, contractors, and external stakeholders. - Exceptional written and verbal communication skills, along with a keen eye for detail. - A proactive, solutions-focused, and adaptable approach to your work. Benefits Joining the Office of the DVC(S) offers an exciting opportunity to contribute to the student experience and journey at Te Herenga Waka - Victoria University of Wellington. We are looking for someone ready to bring their energy, expertise, and passion for excellence to our team. If you are interested in this opportunity, please apply today. For further information, including salary details, please refer to the role description on our careers page. The closing date for applications is June 8, 2025. Please note that we do not accept applications from recruitment agencies. How to Apply To apply for this role, please visit our careers page and submit your application directly. Along with your resume, ensure you include supporting documents such as a cover letter. If you require a visa to work at the university, please clearly state your visa status in your application and be aware that you will need to secure a relevant visa independently if you do not currently hold one. About Te Herenga Waka Te Herenga Waka - Victoria University of Wellington is distinguished for its high-quality research and exceptional teaching. Our campus is situated in Te Whanganui-a-Tara Wellington, where students thrive on the connections fostered through our community. We invite you to explore the many benefits of working with us and learn more about how you can contribute to our strategic direction and research expertise.