Office Coordinator

About the Company We are a leading private sector development company located near the Wellington waterfront. Our organization prides itself on a culture of quality, innovation, and a commitment to our team members' professional growth. We are currently seeking an Office Coordinator to become an essential part of our friendly and dynamic team. About the Role This is a rare opportunity for an all-around administration superstar to join our Wellington-based office as the Office Coordinator. In this role, you will be the go-to person, ensuring the smooth operation of our corporate office. You will manage a variety of day-to-day coordination tasks, support a senior executive with personal assistant duties, and engage in design projects using Canva. Your responsibilities will include: - Coordinating the daily operations of the office - Acting as the first point of contact for phone inquiries, visitors, and staff - Managing the office calendar and meeting room bookings - Organizing events and client functions - Providing administrative and personal assistant support to a senior executive as needed - Designing and compiling presentations using Canva - Arranging travel bookings, accommodations, and transportation for staff - Managing and ordering office supplies - Overseeing the maintenance of office premises and supplier relationships - Maintaining professional communication with your team and clients - Creating shipping labels and scheduling courier collections - Providing basic IT support and coordinating with the external IT provider Requirements To be successful in this role, you should have proven administration experience and the ability to connect various tasks effectively. Flexibility is key, as you will need to adapt to a variety of needs. Proficiency in the Microsoft Office Suite is essential, and experience using Canva or Adobe Creative Suite would be advantageous. A professional sense of humor and a genuine enjoyment of supporting others will help you thrive in our team-focused environment. Benefits We offer a competitive salary package, along with opportunities for career growth within our organization. Our benefits include income protection insurance and wellness initiatives each year, in addition to other employee perks. This is a permanent, full-time position with a workweek of 37.5 hours. Get in Touch If you are interested in this exciting opportunity, please apply online by attaching your CV and a cover letter that outlines your interest and what you can bring to this role. For a confidential discussion, feel free to contact Tracey at tracey@archwayrecruitment.com or call 021 022 32033. We look forward to hearing from you.