Mata Ahupae | Programme Administrator, Geography

About the Company Te Herenga Waka - Victoria University of Wellington is a leading institution dedicated to academic excellence and fostering a vibrant learning environment. We are committed to supporting our students and staff in their educational and professional pursuits. About the Role We are currently seeking a Programme Administrator for the Geography department, a permanent, full-time position within Te Kura Tātai Aro Whenua - School of Geography, Environment and Earth Sciences. This role is essential in providing administrative support to enhance the efficiency and effectiveness of our school’s operations. In this position, you will be responsible for: - Delivering accurate and timely administrative and operational support to staff and school management, particularly in the areas of undergraduate and postgraduate programs. - Advising on changes to postgraduate policies and processes and providing executive assistance to school committees, including taking minutes. - Offering dedicated administrative support for programs related to Geography, Environment, and Development Studies. - Updating and maintaining the school’s website, ensuring that information pertaining to undergraduate and postgraduate materials, marketing, staff, and seminar details is current. - Adopting a client-focused approach to meet the needs of both current and prospective students, addressing inquiries and providing information on courses in a professional manner. About You We are looking for a motivated and customer-focused individual who demonstrates initiative and excels in administrative support. To be successful in this role, you should possess excellent interpersonal skills, strong attention to detail, and effective self-management abilities. You will thrive in a dynamic environment and enjoy both working autonomously and contributing to a high-performing team. Strong time management and forward planning skills are vital to help you balance deadlines while maintaining a high standard of service for students and staff. The ability to remain calm under pressure and engage effectively with a diverse range of stakeholders is essential. Key Requirements - Proven experience in customer service and office administration. - Excellent written and oral communication skills. - Intermediate proficiency in Microsoft Word, Excel, and Outlook. - Demonstrated ability to maintain a high standard of accuracy in your work. - Proven capability to meet deadlines. - Strong interpersonal skills and the ability to build relationships. Benefits We offer a supportive working environment with opportunities for professional growth and development. You will be part of a dedicated team that values collaboration and excellence in education. If you have any questions regarding this role, please reach out to Belinda Behle, School Manager, at belinda.behle@vuw.ac.nz. How to Apply We encourage you to apply directly through our careers page rather than via email. Please submit your resume along with supporting documents, including a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia, or those on a current working visa. Applications will be reviewed on a rolling basis, and we may progress with suitable candidates prior to the closing date of January 11, 2026.